2023 100 essay Prompt Topic One of the areas learned in Module 1 was how to customize the Word | Assignment Collections

100 essay

Prompt/Topic: One of the areas learned in Module 1 was how to customize the Word toolbar. Why is it important to customize your toolbar? What changes did you make to the toolbar?

 (Mdodule 1 )Getting Started with Windows 8 and Creating Documents with Word 2013

Microsoft^® Office 2013 is a group of software programs designed to help you create documents, collaborate with co-workers, and track and analyze information.  You use different Office programs to accomplish specific tasks, such as writing a letter or producing a sales presentation, yet all the programs have a similar look and feel.

The programs in Office are bundled together in a group called a suite.  Microsoft^® Office Word 2013 is used to create any kind of text-based document.  Themes are predesigned combinations of color and formatting attributes you can apply and are available in most Office programs.  Microsoft^® Office Excel^® 2013 is used to work with numeric values and make calculations.  Microsoft^® Office PowerPoint^® 2013 is used to create presentations, complete with graphics, transitions, and even a soundtrack.  Microsoft^® Office Access 2013 helps keep track of large amounts of quantitative data.

Because the Office suite programs have a similar interface (look and feel), it is easy to learn the program tools.  Office documents are compatible (easy to incorporate or integrate) with one another.

The first step in using an Office program is to open or launch it on the computer.  The easiest way to launch a program is to click the Start button on the Windows taskbar or double-click an icon on the desktop.  A user interface is a collective term for all the ways you interact with a software program.  A file is a stored collection of data.  Saving a file enables you to work on a project now and then put it away and work on it again later.  Printing can be a simple or complex task.  It helps to preview a document to see exactly what a document will look like when it is printed.  Each Microsoft^® Office program allows you to switch among various views of the document windows.  A screen capture is a snapshot of your screen.

Microsoft^® Office Word 2013 is a word processing program that makes it easy to create a variety of professional-looking documents.  A word processing program is a software program that includes tools for entering, editing, and formatting text and graphics.  The electronic files you create using Word are called documents.

Word Wrap

Those students who learned to type on a typewriter are used to pressing the Return key each time the typewriter carriage approaches the right margin of your paper.  Normally, the typewriter bell would “ding,” and you would shortly thereafter press the Return key to send the carriage to the start of the next line.  Break that habit!

When using a word processing program like Microsoft^® Word, the word wrap feature will automatically position the insertion point at the beginning of the next line whenever the insertion point reaches the right margin.  As discussed in the text, you should only press the Enter key on your keyboard to insert blank lines into a document, to begin a new paragraph, to terminate a short line of text and advance to the next line, or in response to certain Word commands.

If you are typing a paragraph and press the Enter key each time the insertion point reaches the right margin, Microsoft^® Word will see it as several individual paragraphs.  This will cause problems with paragraph formatting, the spell checker, the grammar checker, bulleted lists, and other features.

Positioning a Picture

In your Word document, click the image to select it, then click the contextual tools tab.

For example, if you select a photograph, click the Picture Tools tab.

If you select an AutoShape, click the Drawing Tools tab.  If you select a SmartArt chart, click the SmartArt Tools Format tab.  In the Arrange group, click Position.  Under With Text Wrapping, click the location where you want to position the image.

Wrapping Text around a Picture

In your Word document, click the image to select it.  Click the contextual tools tab.

For example, if you select a photograph or clip art, click the Picture Tools tab.

If you select an AutoShape, click the Drawing Tools tab.  If you select a SmartArt chart, click the SmartArt Tools Format tab.

• In the Arrange group, click Wrap Text.
• Do one of the following:
  • Click Square to wrap text around the border of your image.
  • Click Tight to wrap text closely around a clip art image or an irregularly shaped picture.
  • Click Through and then click Edit Wrap Points to drag the wrap points closer to the image so that text can fill in more of the negative space around the image.
  • Click Top and Bottom to place the image on its own line.
  • Click Behind Text to display the text over the image.
  • Click In Front of Text to display the image over the text.

Click More Layout Options and then click the Text Wrapping tab to change where the text wraps or the distance between the text and the image.

Please watch the video Start using Word, which is an introduction to Microsoft^® Office Word 2013.

The title bar displays the name of the document and the name of the program.  Clicking the Office button opens a menu of commands related to managing and sharing documents, including opening, printing, and saving a document, creating a new document, and preparing a document for distribution.  The Ribbon contains the names of the Word tabs.  Each tab includes buttons for commands, which are organized in groups.  The document window displays the current document.  The horizontal ruler displays left and right document margins as well as the tab setting and paragraph indents for the paragraph in which the insertion point is located.  The vertical ruler displays the top and bottom document margins.  The vertical scroll bar and the horizontal scroll bar are used to display different parts of the document in the document window.  The status bar displays the page number of the current page, the total number of pages and words in the document, and the status of spelling and grammar checking.

How to Customize the Word 2013 Ribbon

You can customize the Ribbon and create your own custom tabs with commands to make it easier to find the tools you use every day.

Locating the Customize Options

The customization options are found for the Ribbon by choosing File > Options > Customize Ribbon.  The left-hand panel contains commands that you can add to tabs on the Ribbon, and the right-hand panel lists the available tabs.  A selector at the top of the left-hand panel lets you select from a number of lists of commands including Commands Not in the Ribbon and All Commands.  Use these lists to find the commands you want to add to the Ribbon.

There are multiple lists of commands to choose from for adding to the Ribbon.

Create New Tabs

To add a custom tab to the Word 2013 Ribbon, click the New Tab button and a new tab will appear automatically in the right panel.  Click this tab, and click Rename to type a new name for it.  Each tab comes with a new group already in place, as all commands must be stored within a group inside a tab.

If you want to rename this group, click on it, choose Rename and give it a new name.  You can also choose an icon for the group – the icon appears if the window is shrunk down to a very small size and there is insufficient room for all groups to appear full-size.

You can name a group and choose an icon for it.  The icon appears if you shrink the Ribbon to a small size.

You can create multiple groups within a tab and multiple tabs, too, depending on your needs.  When you create a new group, you can adjust its position within that tab by selecting it and clicking the Move Up and Move Down buttons on the far right of the dialog box.  You can also move a tab using these buttons, but be aware that you cannot move a tab to the very bottom of the list because the tabs at the bottom of the list are special tabs and their position is fixed.

You can also add new groups to the existing tabs.  For example, if you want to add something to the View tab, click the View tab and add a new group to it; then you can add buttons to that tab.  It is not possible to add commands to any of the built-in groups on this or any other Word tab.

Adding Commands to a Tab

Browse the lists in the left panel to locate the commands you want to add to a group.  If you view Commands not in the Ribbon, you will see commands that you may want to add to the Ribbon.  To add a command, use the panel on the right to select the place you want the command to go.  Use the panel on the left to select the command, and then click Add.

You can add your choice of commands to populate a custom tab on the Ribbon.

Not all the commands available for Word made it onto the Ribbon, so there may be commands you used in the past that you would like to see on the Ribbon.  In addition, you can add commands to your custom tabs or custom groups that already exist elsewhere on the Ribbon, so you have them in two places.  You might do this if you find it difficult to remember where to find a particular command.  You can place it where it makes sense to you or where it will be easy for you to find it.

Add commands to your own custom tab or to a custom group on Word’s own tabs

Additional Customization Options

If you right-click tab name, a group name or a command name within a group, you will find additional customization features.  The shortcut menu shows options that let you delete or rename a command, assign it a different icon, move it, or add new tabs or tab groups.

Saving and Sharing Customizations

Once you have set up your custom tabs, you can export the customizations to a file by clicking Import/Export.  Click Export All Customizations, and click Save to save the exported file.  You might do this if you want to use your custom layout on another computer at work or at home.

You can also share your customizations with other people in your office so that you all share the same setup.  You can use your exported customization on another computer by launching Word, choose File > Options > Customize Ribbon, and then choose Import/Export > Import Customization File.  Now browse to find the file you that exported so you can import the details.

You can share customizations to configure every computer in your office the same way.

Reset the Ribbon

If you are working on a computer on which someone has customized Word and you want to undo the changes and reset Word back to its defaults, you can do the following: click the Reset option and then select to Reset only selected Ribbon tab or Reset all customizations.

When you save a document, you give it a name called a filename and indicate the location where you want to store the file.  If it is the first time that you are saving a file, you can complete this task in one of two ways.  Simply click on the disc icon on your toolbar or click on the Windows button at the far top left of the screen.  In both cases, you will let Word know the location of where you want the file to be saved.  Be sure to remember where you saved it and the name of your file.

How to Save a Document in Word 2013

Create a permanent copy of what you see onscreen by saving the Word document as a file on the PC’s storage system.  That way, you can use the document again, keep a copy for business reasons, or publish it electronically.

Click the File tab and select the Save As command

The Save As dialog box appears.  You need to use the Save As dialog box is when you first create a document and if you want to save a document with a new name or to a different location on the computer.

Type a name for your document in the File Name text box

Word automatically selects the first line or first several words of your document as a filename and puts it in the Save dialog box.  If that is okay, you can move to the last step.  Otherwise, type a name in the File Name box.

(Optional) Choose a location for your file

Use the various commands in the Save As dialog box to choose a specific folder for your document.

Click the Save button

The file is now safely stored in the PC’s storage system.  Your clue that the file has been successfully saved is that the name you have given it (the filename) now appears on the document’s title bar near the top of the screen.

After you initially save your document by using the Save As dialog box, you can use the Save command to update your document by storing the latest modifications as you write.

Please view the video Save a Word document, which will teach you how to save a Microsoft^® Office Word 2013 document.

If you have previously saved the file, you can simply click on the disc icon on the toolbar and it will save to the prior location.  If you are renaming a file, click on the Windows button and click on Save AsAs and simply rename the file.

The Mini toolbar appears above the text when you first select it and includes the most commonly used text and paragraph formatting commands.  A template is a formatted document that contains placeholder text, which is generic text that you replace with text specific to your needs.  You will then customize your document to fit your needs.  This saves you time since a substantial amount of work has already been done for you.  An example of a template is a fax cover sheet, which is used quite often in the business world.

Another feature in Word is the undo, redo, and repeat commands.  By reversing the last action or command, you can return your document to its state before the change.  This is extremely helpful when you change the format and realize that it is not appropriate for the document.  The redo feature is helpful when you decide that the undo was not necessary.  It will then prompt Word to redo the feature.  The repeat command is also helpful when you want to repeat an action, such as making a word bold.