2023 IFSM 461 Systems Analysis and Design Stage 05 Change Control Board Memo Instructions Introduction Before you begin this assignment be | Assignment Collections

IFSM 461: Systems Analysis and Design Stage 05: Change Control Board Memo Instructions

Introduction
Before you begin this assignment, be sure you have read the “Udo, Marian, & Uduak
Corporation (UMUC) Case Study” and your completed Stage 1 – 4 assignments.
Purpose of this Assignment
This assignment gives you the opportunity to apply the course concepts to develop a
System Change Request for one aspect of the new billing and payment system. This
assignment specifically addresses the following course outcomes to enable you to:
• Plan, build, and maintain systems that meet organizational strategic goals by
applying enterprise architecture and enterprise governance principles and
practices
• Achieve successful systems design, development, and implementation by
effectively applying the role of systems engineering and integrating with project
management
• Effectively communicate with stakeholders to determine, manage, and document
business requirements throughout the SDLC
• Translate business requirements into systems by applying appropriate SDLC
methodologies and incorporating industry best practices
The Deliverable
Using the Udo, Marian, & Uduak Corporation (UMUC) Case Study and the
Requirements Document you developed in Stage 1, write a Change Control Board
(CCB) Memo to recommend a change to one of the system requirements you proposed
in your systems requirements checklist (Stage 1 – Requirements Document). Some
changes might include: upgrading hardware/software versions, installing a security
patch, adding security features, or making a change to be more efficient or cost
effective.
Create a memo that includes the following:
• The memo should be 2 – 3 pages single-spaced and must use a Microsoft Word
Memo formatting feature.
• Your name must be placed on the “From:” line.
• “Change Control Board” must be placed on the “To:” line.
• “System Change Request: and a descriptive title” must be placed on the
“Subject:” line. 
IFSM 461: Systems Analysis and Design
Stage 05: Change Control Board Memo Instructions
Page 2 of 5
• There must be a date on the “Date:” line. This is the document date.
• Do not include a Cover page. This is a business memo.
• Provide a Works Cited page to correctly cite and reference any sources you use
with APA format. The Works Cited page is not part of the page count.
• Use the Grading Rubric to be sure you have covered everything.
• Submit your paper via your Assignment Folder as a Microsoft Word with your last
name included in the filename.
• Description
o Provide a short, descriptive title of the System Change Request (SCR)
and concise description (less than one-half page single spaced) of the
concept or issue that you would like to change.
• Priority
o Select and explain the appropriate priority 1 through 5, where priority
1indicates an emergency request, 3 a time sensitive request, and 5 a
normal request.
• Justification
o Be persuasive and provide a clear and well-supported justification for the
change. This should be less than a single page single spaced. Typically
some of the main drivers behind System Change Requests (SCR) include:
 Improved Services
 Better Performance
 Support for New Products and Services
 More Information
 Stronger Controls
 Reduced Costs
• Cost
o Identify any costs (labor, materials, equipment, training, etc.) to implement
the proposed system change. Give some best guess estimates. This
should be about one-half page single spaced.
• Benefit/Risks
o Identify the benefits and the risks of implementing the proposed system
change, using quantitative terms, where possible. This should be about
one-half page single spaced. 
IFSM 461: Systems Analysis and Design
Stage 05: Change Control Board Memo Instructions
Page 3 of 5
Helpful Resources
• Textbook, Systems Analysis and Design, Pages 516 – 517.
• Concepts – Change Request Management
http://www.upedu.org/process/artifact/ar_crqst.htm
http://www.upedu.org/process/gcncpt/co_revno.htm
http://www.upedu.org/templates/cs/CCM/upedu_ex_crqst.pdf
• Memo Templates – Office.com (Use must search using “Change Reqeust”)
http://office.microsoft.com/en-us/templates/CT010117259.aspx
 
IFSM 461: Systems Analysis and Design
Stage 05: Change Control Board Memo Instructions
Page 4 of 5
Change Control Board Memo Rubric
Criteria Superior to
Outstanding
Substandard to Good Inadequate Points
Description A short descriptive
title and detailed
explanation of the
issue is provided
and is easily
understood.
A title is not descriptive or the
explanation of the issue is not
easily understood or is not
detailed enough.
No descriptive title
and explanation
provided.
1
Priority An appropriate
priority level is
selected and
justified.
The priority level selected may
not be appropriate and/or not
fully justified.
No priority level is
selected or justified.
1
Justification Justification is clear,
well-supported and
persuasive.

Justification may not be clear,
well-supported or persuasive.
No justification is
provided.
3
Cost Costs including
labor, materials,
equipment, etc.
required to
implement the
proposed system
change are
described and
estimated
appropriately.
Appropriate best
guesses on costs
may be used.
Costs including labor,
materials, equipment, etc.
required to implement the
proposed system change are
partially described or
somewhat estimated
appropriately. Appropriate
best guesses on costs may be
used.
No costs required
to implement the
proposed system
change are
described and
estimated
2 
IFSM 461: Systems Analysis and Design
Stage 05: Change Control Board Memo Instructions
Page 5 of 5
Criteria Superior to
Outstanding
Substandard to Good Inadequate Points
Benefit/Risk Benefits and Risks
of implementing the
proposed system
change are
addressed using
quantitative terms,
where possible.
Benefits and risks
are appropriate and
applicable to the
proposed system
and to the UMUC
Case Study.
Benefits and Risks of
implementing the proposed
system change are not fully
addressed or do not use
quantitative terms, where
possible. Benefits and risks
may be somewhat appropriate
or applicable to the proposed
system and to the UMUC Case
Study.
Benefits and Risks
of implementing the
proposed system
change are not
addressed.
2
Memo
Format
Memo is businessfocused
and
concise and clearly
provides the
information. Memo
is formatted
properly using a MS
Word Memo
template, is well
organized and well
written. Grammar
and spelling are
correct. Any
references used are
appropriately
incorporated and
cited using APA
style.
Memo may not be businessfocused,
concise and/or clear.
Memo may not be properly
formatted, well organized, or
well written. Memo may
contain grammar and/or
spelling errors. Any references
used may not be appropriately
incorporated and/or cited using
APA style.
Memo is extremely
poorly written and
does not convey
the information.
1
Total Points: 10